Everything your charity has to keep, in one place

The money you have to account for, and the paperwork you have to be able to produce.

The money

Accounts a committee can actually read

Record what you spent and what came in, under your own headings. Set a budget with a note against every line. The reports write themselves.

Paid and still to pay kept apart
Restricted and unrestricted money kept apart
Projects, so you can see what is left of a grant
Budget against actual, month by month
Management accounts you can print for the meeting

Barton Community TrustMargaret, Treasurer

Money › Spending

Spending New payment out

Boiler repairPremises and cleaning

£640.00

Still to pay

Cleaning, SeptemberPremises and cleaning

£180.00

Paid

Youth project, sessional workerProject costs

£1,120.00

Paid

Forecast in the bank at year end £21,314£20,674

The forecast has brought itself up to date

Enter a payment once and the forecast updates itself. An illustration, not a photograph.

The cashflow forecast

Half of it is not a forecast at all

Finished months show what really happened. Only the months ahead come from your budget, and every figure says which it is.

	Octactual	Novactual	Decactual	Janplanactual	Febplan	Marplan
Money coming in
Grants	–	4,000	–	–	2,500	–
Donations	640	480	1,210	300	300	300
Subscriptions	180	–	–	950	–	–
Total in	820	4,480	1,210	1,250	2,800	300
Money going out
Insurance	–	–	–	–	–	1,180
Heat and light	–	–	620	–	–	710
Running the service	540	540	540	540	540	540
Repairs nothing in the budget named this	–	–	–	–640	–	–
Total out	540	540	1,160	5401,180	540	2,430
In the bank
Brought forward	18,400	18,680	22,620	22,670	23,38022,740	25,64025,000
Carried forward	18,680	22,620	22,670	23,38022,740	25,64025,000	23,51022,870

An illustration of the forecast screen, not a photograph of it. Figures invented; the arithmetic is the real thing. Watch January: a repair nobody budgeted for is entered, and every figure after it moves.

The month it goes wrong is the point

A year can look comfortable and still hide a month where the money is not there. The forecast names that month, in plain words, while there is still time to do something about it.

On these figures you run out of money in February That is what the budget and what you have entered say today. It is a warning, not a certainty, but it is the month to look at.

	Janplan	Febplan	Marplan
Total in	400	300	1,900
Total out	900	2,400	800
Brought forward	2,150	1,650	−450
Carried forward	1,650	−450	650

An illustration of the warning, not a photograph of it. The charity is not short of money for the year. It is short of it in February, which is the part a yearly total hides.

The paperwork

Kept where the whole committee can see it

Everything a funder, an examiner or the Commission may ask for, with a reminder before any of it lapses.

Barton Community TrustCompliance

Compliance › Insurance

Insurance

Public liabilityRenews 14 November 202614 November 2027

£1,180.00

Due in 60 daysRenewed

Trustee indemnityRenews 2 March 2027

£240.00

In date

Minibus, comprehensiveRenews 9 June 2027

£910.00

In date

To Margaret, Treasurer Your public liability insurance renews on 14 November Open the policy

Nobody had to remember

It emails the right person before a date lapses. An illustration, not a photograph.

Barton Community TrustGovernance

Governance › Trustees

Trustees Record re-election

Margaret AldridgeChair · DBS in date

to Sept 2027

Serving

Hugh PembertonTreasurer · DBS in date

to Oct 2026to Oct 2029

Ends in 2 monthsRe-elected

Priya NandakumarSecretary · DBS in date

to Jan 2028

Serving

Dennis OkonjoTrustee · DBS due

to May 2027

DBS due

The register is right again

Terms of office and DBS checks, watched for you. An illustration, not a photograph.

Trustees and DBS. Who is serving, when each term ends, and when each check expires.
Documents. Policies and certificates, each with a review date.
Meetings and actions. Agendas, minutes, and who agreed to do what by when.
Compliance and safeguarding. Every renewal date in one list. Concerns recorded properly, and encrypted.
Grants. Applications, deadlines, and the reports a funder expects afterwards.
GDPR records. Consent, requests for data, and the breach log.

Barton Community TrustSettings

Settings › Import your books

Import your books

accounts 2026 final v4.csvChosen

Your column Date

is our Date

Matched

Your column Details

is our What for

Matched

Your column Out

is our Amount

Matched

412 payments brought in3 to check

Bring the spreadsheet you already keep. An illustration, not a photograph.

Getting started

Bring the spreadsheet you already keep

Nobody should have to type a year of accounts in again.

Spending, income and your list of trustees
Your column headings are matched to ours
Good rows go in, and the odd ones are listed for you to check
Running the same file twice never doubles the books

Who can change what

A trustee can see all the money and change none of it

Trustees are answerable for the finances, so they must be able to look. Looking and changing are two different keys.

Six roles. From owner and treasurer to trustee and volunteer.
A record of every change. Who changed which figure, and when.
One charity never sees another.
Two-step sign-in for those who want it.

How your data is looked after

What it does not do

Deliberately not a bookkeeping package

We do not file anything for you. Returns to the Commission, Companies House or HMRC stay with you.
No donor database. No donation pages and no supporter marketing.
No payroll. If you have staff, payroll stays where it is.
No bank feed yet. Payments are entered, or brought in from your spreadsheet.

See your own year, in full, in an afternoon

Start free, put in what is in the bank and this year's figures, and look at the forecast before you decide anything.

Start free What it costs